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Privacy & Cookies

Privacy & Cookies

Privacy Policy for RecordsForBuildings

Who We Are and What This Is

Healthy Buildings International by UL Solutions understand that your privacy is important to you and that you care about how your personal data is used and shared online.

We respect and value the privacy of everyone who visits this website, (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. You will be required to read and accept this policy. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately and contact us or your employer requesting removal of your details.

Privacy Policy

  • 1. Definitions and Interpretation
    In these Terms of Use, unless the context otherwise requires, the following expressions have the following meanings: “Account” means an account required for a User to access and/or use certain areas of Our Site, as detailed in Clause 4; “Content” means any and all text, images, audio, video, scripts, code, software, databases and any other form of information capable of being stored on a computer that appears on, or forms part of, Our Site; “User” means a user of Our Site; “User Content”means any content submitted to Our Site by Users including, but not limited to, documents, readings, gps locations and comments; and “We/Us/Our” means Healthy Buildings International by UL Solutions Healthy Buildings International Ltd, a limited company registered in England under company number 2203384, whose registered address is Unit 1 Ivanhoe Road, Hogwood Industrial Estate, Finchampstead, Wokingham, RG40 4QQ, UK.
  • 2. Information About Us
    2.1 Our Site is operated by Healthy Buildings International by UL Solutions, a limited company registered in England under company number 2203384, whose registered address is Unit 1-4 Horizon Wade Road, Kingsland Business Park, Basingstoke, Hampshire, RG24 8AH, UK. 2.2 Our servers are maintained and hosted by eUKhost Ltd a company registered in England and Wales under registration number 5616528 whose registered office address is Suite 2, 7 Commercial Street, Morley, Leeds, West Yorkshire, LS27 8HX, United Kingdom. 2.3 Our VAT number is GB 614518944.
  • 3. Access to Our Site
    3.1 Access to Our Site is not free of charge. 3.2 It is your responsibility to make any and all arrangements necessary in order to access Our Site. 3.3 Access to Our Site is provided “as is” and on an “as available” basis. We may alter, suspend or discontinue Our Site (or any part of it) at any time and without notice. We will not be liable to you in any way if Our Site (or any part of it) is unavailable at any time and for any period.
  • 4. Accounts
    4.1 Our Site requires User and Company Accounts in order to access it. 4.2 Company Accounts may only be created by Us. 4.3 User Accounts can be created by your Company Administrators or Us. 4.4 When creating an User Account, the information you provide must be accurate and complete. If any of your information changes at a later date, it is your responsibility to ensure that your Account is kept up-to-date. 4.5 We require that you choose a 'Strong Password' for your Account, consisting of a combination of lowercase and uppercase letters, numbers, and symbols. It is your responsibility to keep your password safe. If you believe your Account is being used without your permission, please contact Us immediately using Email. We will not be liable for any unauthorised use of your Account. 4.6 You must not use anyone else’s Account. 4.7 Any personal information provided in your Account will be collected, used, and held in accordance with your rights and Our obligations under the Data Protection Act 1998 and GDPR, as set out in Clause 16. 4.8 If you wish to close your User Account, you may do so at any time by contacting your Company Administrator. 4.9 If you wish to close your Company Account, please contact Us and we will arrange for the Account to be closed.
  • 5. Intellectual Property Rights
    5.1 With the exception of User Content (see Clause 6), all Content included on Our Site and the copyright and other intellectual property rights subsisting in that Content, unless specifically labelled otherwise, belongs to or has been licensed by Us. All Content (including User Content) is protected by applicable United Kingdom and international intellectual property laws and treaties. 5.2 Subject to sub-Clause[s] 5.3 [and 5.6] you may not reproduce, copy, distribute, sell, rent, sub-licence, store, or in any other manner re-use Content from Our Site unless given express written permission to do so by Us. 5.3 You may: 5.3.1 Access, view and use Our Site in a web browser (including any web browsing capability built into other types of software or app); 5.3.2 Download Our Site (or any part of it) for caching; (not recommended) 5.3.3 Print [one copy of any] page(s) from Our Site; 5.3.4 Download extracts from pages on Our Site; and 5.3.5 Save pages from Our Site for later and/or offline viewing. 5.4 Our status as the owner and author of the Content on Our Site (or that of identified licensors, as appropriate) must always be acknowledged. 5.5 You may not re-use any Content printed, saved or downloaded from Our Site for commercial purposes without first obtaining a licence from Us (or our licensors, as appropriate) to do so. This does not prohibit the normal access, viewing and use of Our Site whether by business users or consumers.
  • 6. User Content
    6.1 User Content on Our Site includes (but is not necessarily limited to) Documents,Systems of Control, Readings, Actions,Comments and Calendar entries. 6.2 An Account is required if you wish to submit User Content. Please refer to Clause 4 for more information. 6.3 You agree that you will be solely responsible for your User Content. Specifically, you agree, represent, and warrant that you have the right to submit the User Content and that all such User Content will comply with Our Acceptable Usage Policy, detailed below in Clause 11. 6.4 You agree that you will be liable to Us and will, to the fullest extent permissible by law, indemnify Us for any breach of the warranties given by you under sub-Clause 6.3. You will be responsible for any loss or damage suffered by Us as a result of such breach. 6.5 You (or your licensors, as appropriate) retain ownership of your User Content and all intellectual property rights subsisting therein. 6.6 If you wish to remove User Content from Our Site, the User Content in question can be deleted. Please note, however, that caching or references to your User Content may not be made immediately unavailable (or may not be made unavailable at all where they are outside of Our reasonable control) and that certain user Content will be retailed see our Privacy Policy. 6.7 We may reject, reclassify, or remove any User Content from Our Site where, in Our sole opinion, it violates Our Acceptable Usage Policy, or if We receive a complaint from a third party and determine that the User Content in question should be removed as a result. 6.8 We are not responsible for the content or accuracy, or for any opinions, views, or values expressed in User Content. Any such opinions, views, or values are those of the relevant User and do not reflect Our opinions, views, or values in any way.
  • 7. Links to Our Site
    You may not link to any page without Our express written permission.
  • 8. Links to Other Sites
    Links to other sites may be included on Our Site. Unless expressly stated, these sites are not under Our control. We neither assume nor accept responsibility or liability for the content of third party sites. The inclusion of a link to another site on Our Site is for information only and does not imply any endorsement of the sites themselves or of those in control of them.
  • 9. Liability and Disclaimers
    9.1 Nothing on Our Site constitutes advice on which you should rely. It is provided for information purposes only.Professional or specialist advice should always be sought before taking any action on the basis of any information provided on Our Site. 9.2 Insofar as is permitted by law, We make no representation, warranty, or guarantee that Our Site will meet your requirements, that it will not infringe the rights of third parties, that it will be compatible with all software and hardware, or that it will be secure. 9.3 We make reasonable efforts to ensure that the Content on Our Site is complete, accurate, and up-to-date. We do not, however, make any representations, warranties or guarantees (whether express or implied) that the Content is complete, accurate, or up-to-date. 9.4 To the fullest extent permissible by law, We accept no liability to any User for any loss or damage, whether foreseeable or otherwise, in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising out of or in connection with the use of (or inability to use) Our Site or the use of or reliance upon any Content (including User Content) included on Our Site. 9.5 If you are a business user, we hereby exclude all implied conditions, warranties, representations or other terms that may apply to Our Site or Content. We will not be liable for any loss of profits, sales, business or revenue; loss of business opportunity, goodwill or reputation; loss of anticipated savings; business interruption; or for any indirect or consequential loss or damage. 9.6 If you are a consumer user, please note that Our Site is intended for business use only, however if, as a result of Our failure to exercise reasonable care and skill, any digital content from Our Site damages your device or other digital content belonging to you, you may be entitled to certain legal remedies. For more details on consumer rights, please contact your local Citizens Advice Bureau or Trading Standards Office. 9.7 We neither assume nor accept responsibility or liability arising out of any disruption or non-availability of Our Site resulting from external causes including, but not limited to, ISP equipment failure, host equipment failure, communications network failure, natural events, acts of war, or legal restrictions and censorship. 9.8 Nothing in these Terms of Use excludes or restricts Our liability for fraud or fraudulent misrepresentation, for death or personal injury resulting from negligence, or for any other forms of liability which cannot be excluded or restricted by law. 9.9 The limitations of liability included in this Clause 9 apply only to the use of Our Site.
  • 10. Viruses, Malware and Security"
    10.1 We exercise all reasonable skill and care to ensure that Our Site is secure and free from viruses and other malware. 10.2 You are responsible for protecting your hardware, software, data and other material from viruses, malware, and other internet security risks. 10.3 You must not deliberately introduce viruses or other malware, or any other material which is malicious or technologically harmful either to or via Our Site. 10.4 You must not attempt to gain unauthorised access to any part of Our Site, the server on which Our Site is stored, or any other server, computer, or database connected to Our Site. 10.5 You must not attack Our Site by means of a denial of service attack, a distributed denial of service attack, or by any other means. 10.6 By breaching the provisions of sub-Clauses 10.3 to 10.5, you may be committing a criminal offence under the Computer Misuse Act 1990. Any and all such breaches will be reported to the relevant law enforcement authorities and We will cooperate fully with those authorities by disclosing your identity to them. Your right to use Our Site will cease immediately in the event of such a breach.
  • 11. Acceptable Usage Policy
    11.1 You may only use Our Site in a manner that is lawful and that complies with the provisions of this Clause 11. Specifically: 11.1.1 you must ensure that you comply fully with any and all local, national or international laws and/or regulations; 11.1.2 you must not use Our Site in any way, or for any purpose, that is unlawful or fraudulent; 11.1.3 you must not use Our Site to knowingly send, upload, or in any other way transmit data that contains any form of virus or other malware, or any other code designed to adversely affect computer hardware, software, or data of any kind; and 11.1.4 you must not use Our Site in any way, or for any purpose, that is intended to harm any person or persons in any way. 11.2 When submitting User Content (or communicating in any other way using Our Site), you must not submit, communicate or otherwise do anything that: 11.2.1 is sexually explicit; 11.2.2 is obscene, deliberately offensive, hateful or otherwise inflammatory; 11.2.3 promotes violence; 11.2.4 promotes or assists in any form of unlawful activity; 11.2.5 discriminates against, or is in any way defamatory of, any person, group or class of persons, race, gender, religion, nationality, disability, sexual orientation or age; 11.2.6 is intended or otherwise likely to threaten, harass, annoy, alarm, inconvenience, upset, or embarrass another person; 11.2.7 is calculated or is otherwise likely to deceive; 11.2.8 is intended or otherwise likely to infringe (or threaten to infringe) another person’s right to privacy; 11.2.9 misleadingly impersonates any person or otherwise misrepresents your identity or affiliation in a way that is calculated to deceive (obvious parodies are not included within this definition provided that they do not fall within any of the other provisions of this sub-Clause 11.2); 11.2.10 implies any form of affiliation with Us where none exists; 11.2.11 infringes, or assists in the infringement of, the intellectual property rights (including, but not limited to, copyright, patents, trade marks and database rights) of any other party; or 11.2.12 is in breach of any legal duty owed to a third party including, but not limited to, contractual duties and duties of confidence. 11.3 We reserve the right to suspend or terminate your access to Our Site if you materially breach the provisions of this Clause 11 or any of the other provisions of these Terms of Use. Specifically, We may take one or more of the following actions: 11.3.1 suspend, whether temporarily or permanently, your Account and/or your right to access Our Site; 11.3.2 remove any User Content submitted by you that violates this Acceptable Usage Policy; 11.3.3 issue you with a written warning; 11.3.4 take legal proceedings against you for reimbursement of any and all relevant costs on an indemnity basis resulting from your breach; 11.3.5 take further legal action against you as appropriate; 11.3.6 disclose such information to law enforcement authorities as required or as We deem reasonably necessary; and/or any other actions which We deem reasonably appropriate (and lawful). 11.4 We hereby exclude any and all liability arising out of any actions (including, but not limited to those set out above) that We may take in response to breaches of these Terms of Use.
  • 12. Privacy, and Cookies"
    Use of Our Site is also governed by Our Cookie and Privacy Policies, available from our Privacy Policy. These policies are incorporated into these Terms of Use by this reference.
  • 13. Changes to these Terms of Use
    13.1 We may alter these Terms of Use at any time. Any such changes will become binding on you upon your first use of Our Site after the changes have been implemented. You are therefore advised to check this page from time to time. 13.2 In the event of any conflict between the current version of these Terms of Use and any previous version(s), the provisions current and in effect shall prevail unless it is expressly stated otherwise.
  • 14. Contacting Us
    To contact Us,please visit our support Site or Email our support team.
  • 15. Communications from Us
    15.1 We may from time to time send you important notices by email. Such notices may relate to matters including, but not limited to, service changes, changes to these Terms of Use, Our Terms of Sale, and changes to your Account. 15.2 With the exception of repling to an information request, we will never send you marketing emails of any kind based on information you have entered on Our site. 15.3 For questions or complaints about communications from Us, please contact Us at via Email , or using any of the methods provided on Our Contact page.
  • 16. Data Protection
    16.1 Any and all personal information that We may collect will be collected, used and held in accordance with the provisions of the Data Protection Act 2018 / GDPR and your rights and Our obligations under those Acts. 16.2 Use of Our Site is governed by Our Cookie and Privacy Policies, available from our Privacy Policy.
  • 17. Law and Jurisdiction
    17.1 These Terms of Use, and the relationship between you and Us (whether contractual or otherwise) shall be governed by, and construed in accordance with, English law. 17.2 If you are a business, any disputes concerning these Terms of Use, the relationship between you and Us, or any matters arising therefrom or associated therewith (whether contractual or otherwise) shall be subject to the exclusive jurisdiction of the courts of England and Wales. 17.3 If you are a consumer, any disputes concerning these Terms of Use, the relationship between you and Us, or any matters arising therefrom or associated therewith (whether contractual or otherwise) shall be subject to the jurisdiction of the courts of England, Wales, Scotland, or Northern Ireland, as determined by your residency.
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